HR dashboard · Headcount
Headcount by occupation and department, reconciled
One headcount number built from the HRIS, payroll and the org chart, with every role mapped to a SOC code and an EEO-1 job category and the change from last year explained by department.
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The dashboard this question builds
KPIs, charts, the records behind them and an AI summary of what to do next. Hover any chart for values or open its table view.
Show me headcount by occupation and department, with year-over-year change.
Headcount by occupation and department
Total headcount
312
+18 vs Sep 30, 2025
Year-over-year growth
+6.1%
294 to 312 plan was +7.5%
Variance to plan
-4
312 vs 316 open Engineering reqs
EEO-1 mapped
99%
3 to review 309 of 312 records
| Step | Change |
|---|---|
| Sep 2025 | 294 |
| Hires | +76 |
| Voluntary exits | -46 |
| Involuntary exits | -12 |
| Sep 2026 | 312 |
- Actual
- Plan
| Actual | Plan | |
|---|---|---|
| Oct | 295 | 295 |
| Nov | 296 | 297 |
| Dec | 294 | 299 |
| Jan | 297 | 300 |
| Feb | 299 | 302 |
| Mar | 301 | 304 |
| Apr | 303 | 306 |
| May | 305 | 308 |
| Jun | 307 | 310 |
| Jul | 308 | 312 |
| Aug | 310 | 314 |
| Sep | 312 | 316 |
| Occupation (SOC) | Department | EEO-1 category | Sep 2025 | Sep 2026 | Change |
|---|---|---|---|---|---|
| Assemblers (51-2028) | Production | Operatives | 64 | 61 | -3 |
| Software Developers (15-1252) | Engineering | Professionals | 30 | 38 | +8 |
| Sales Reps, Technical (41-4011) | Sales | Sales workers | 22 | 27 | +5 |
| Customer Service Reps (43-4051) | Customer Support | Admin support | 32 | 26 | -6 |
| Machinery Mechanics (49-9041) | Maintenance | Craft workers | 21 | 22 | +1 |
| Engineering Technicians (17-3023) | Engineering | Technicians | 17 | 18 | +1 |
What changed and what to do
- Good: Professionals grew from 80 to 94, the fastest-growing EEO-1 category, led by 8 net new Software Developers.
- Warning: Operatives fell from 64 to 61 even though Production hired 16 assemblers, because 19 assemblers left during the year.
- Info: Three records have job titles that need a SOC decision. Confirming them completes EEO-1 mapping for all 312 employees.
AI summary
Headcount is 312, up 18 (6.1%) from September 2025 and 4 below the FY26 plan of 316. Growth came from Engineering (+12) and Sales (+7), while Customer Support shrank by 6 as chat self-service took on more volume. Production is down 1 despite 21 hires, which points to turnover as the constraint on that team. Recommend closing the Engineering gap through the two oldest open reqs and confirming the three unmapped job titles before the EEO-1 filing window opens.
Ask next
- Show headcount by location
- Which departments grew outside the plan?
- Break Professionals down by SOC code
Sample data for a fictional company. Your dashboards run on your own connected systems.
Why it matters
What this view changes
One reconciled headcount replaces the HRIS, payroll and spreadsheet versions, so board and budget meetings start from the same number.
EEO-1 job categories come straight from SOC codes, which turns filing prep into a short review of the exceptions.
A department bridge from last year shows where growth came from, so headcount added outside the plan is visible in the month it happens.
Metrics glossary
The metrics behind these dashboards
How each number is defined, so everyone reads it the same way.
- Headcount
-
The number of active employees on a given date, counting each person once regardless of hours worked.
FormulaActive employees on the snapshot date
- Full-time equivalent (FTE)
-
Workforce size expressed in full-time positions, so two half-time employees count as one FTE.
FormulaTotal scheduled hours ÷ Standard full-time hours
- Headcount growth rate
-
The percentage change in headcount between two dates.
Formula(Ending headcount − Starting headcount) ÷ Starting headcount × 100
- SOC code
-
The federal Standard Occupational Classification code that groups jobs by the work performed, such as 15-1252 for Software Developers. BLS publishes employment and wage data by SOC code.
- EEO-1 job category
-
One of the 10 job categories used in the EEO-1 Component 1 report, which private employers with 100 or more employees, and many federal contractors with 50 or more, file each year.
Connections
How your systems connect
Supported APIs and exports sync into a private RapidDashboard store you approve. Dashboards read from that store, so source systems keep their normal load.
BambooHR, Rippling
PullsEmployee records, job titles, departments, status, hire and term dates
Official HRIS APIs on a scheduled, audited sync into your private store.
Gusto, ADP Workforce Now
PullsActive pay records and pay groups
Payroll APIs, reconciled against the HRIS so every active employee is counted once.
SOC and EEO-1 mapping
PullsSOC 2018 structure and EEO-1 job categories
Job titles are matched to SOC codes once and reviewed by HR; new titles appear as exceptions.
Employee records with role-based access
Headcount views draw on employee records that include demographic fields used for EEO-1. RapidDashboard keeps them in a private data store, shows managers only their own teams, and limits demographic detail to authorized HR users. AI features are optional and run on enterprise endpoints whose terms prohibit training on your data.
FAQ
Headcount by Occupation dashboards: common questions
What should a headcount dashboard show?
A headcount dashboard should show current headcount by department and occupation, the change from last year and from plan, and the hires and exits behind that change. RapidDashboard adds SOC codes and EEO-1 categories to the same view, so compliance reporting starts from the operating number.
How do you calculate headcount growth rate?
Headcount growth rate is ending headcount minus starting headcount, divided by starting headcount, times 100. In this example, 312 minus 294, divided by 294, gives 6.1% growth for the year.
What is the difference between headcount and FTE?
Headcount counts people, so every active employee counts as one regardless of hours. FTE counts full-time positions, so two half-time employees equal one FTE. Many companies report both, using headcount for EEO-1 and FTE for budgeting.
Can RapidDashboard map job titles to SOC codes and EEO-1 categories?
Yes. Each job title is matched to a SOC code, and the SOC code sets its EEO-1 job category. HR confirms the mapping once, and any new title that needs a decision appears as an exception before filing.
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